How to start
How to Appoint an EU Responsible Person for Cosmetics
Getting started is simple. After onboarding, you receive the details you need to move forward with your EU cosmetics compliance.
- Sign the Responsible Person service agreement
- Share your company and cosmetic product details
- Provide your Product Information File (PIF) and supporting documents
- Update your cosmetic labelling
- Notification at Cosmetic Products Notification Portal (CPNP)
- Start selling your cosmetic product in the EU
Once the required documentation is complete, your EU Responsible Person details can be used for your cosmetic products.
In most cases, setup is completed within minutes.
EU Authorised Representative Cosmetics: What You Get and What You Need
Launching cosmetics in Europe requires more than an address.
Your products must have the right documentation, safety assessment, label information and EU notification before they are placed on the market.
Here is what our service covers and what you need to prepare.
What happens after I sign up?
After you sign the agreement, we check your company details, product information and available cosmetics documentation.
We then confirm what is already in place and what is still needed before your products can use our EU Responsible Person details.
What is included in the service?
Our EU Responsible Person service gives you an EU-based compliance contact for your cosmetic products.
This includes:
- EU Responsible Person name and address
- Signed proof of appointment
- Review of your product information
- Storage of your cosmetics compliance file
- Contact point for EU authorities
- Guidance on labelling and required documentation
CPNP notification, Product Information File support and label review can be added if needed.
What documents do I need?
Most cosmetic products need a complete compliance file before they can be sold in the EU.
This usually includes:
- Product Information File
- Cosmetic Product Safety Report
- Formula and ingredient details
- Product label or artwork
- Manufacturing and GMP information
- Claims support
- CPNP notification details
If your file is not ready yet, we can help you identify the missing steps.
Will this be accepted by Amazon, Etsy or other marketplaces?
Yes. Our EU Responsible Person details can be used where an EU-based Responsible Person is required for cosmetics.
Amazon, marketplaces, retailers and distributors may also ask for proof of compliant labelling, CPNP notification and product safety documentation.
We help you prepare the right information so you can respond to these requests clearly.
Appoint your EU Responsible Person and prepare your cosmetic products for the European market.
Why do I need an EU Authorised Representative?
You need an EU Responsible Person for cosmetics if you place cosmetic products on the EU market and your business is not established in the European Union.
You are based outside the EU
If your company is located outside the EU, you need an EU-based Responsible Person before selling cosmetic products in Europe.
This includes companies from the United Kingdom, United States, Canada, China, Australia and other non-EU countries.
You sell cosmetics under your own brand
If the product is sold under your brand name, you are usually responsible for making sure the product is compliant before it reaches EU customers.
This applies whether you manufacture the product yourself or use a third-party factory.
You sell through Amazon, marketplaces or your own webshop
Online sellers also need to comply with EU cosmetics rules.
If you sell cosmetics to EU consumers through Amazon, Etsy, Shopify, your own website, a distributor or a fulfilment partner, you need the correct EU Responsible Person details and compliance documentation.
You import cosmetics into the EU
If you import cosmetics into the EU, the Responsible Person must be clearly identified and the required product information must be available to authorities.
Without this, products may be blocked, removed from sale or questioned by marketplaces, customs, distributors or market surveillance authorities.
Products
Which products are covered under EU cosmetics rules?
Cosmetic products are products intended to be placed in contact with the external parts of the human body, teeth or oral mucosa for purposes such as cleaning, perfuming, changing appearance, protecting, keeping in good condition or correcting body odours.
These products are commonly covered
Body lotions and oils
Shampoo and conditioner
Soap and shower gel
Makeup and colour cosmetics
Lip balm and lipstick
Perfume and fragrance products
Deodorant
Toothpaste and oral care cosmetics
Sunscreen and UV protection cosmetics
Nail polish and nail care products
Hair styling products
Beard oils and grooming products
Bath bombs and bath salts
These products may need a different compliance route
Some products may look like cosmetics but fall under another category depending on ingredients, claims and intended use.
Medicines
Medical devices
Biocidal products
Food supplements
General consumer products (GPSR)
Toys
Candles and home fragrance products
Detergents and cleaning products
Frequently Asked Questions
Here are some common questions about this service.
The cost depends on the number of products, formulas and services required. A simple Responsible Person appointment may cost less than a full package that also includes PIF review, label check and CPNP support.
Our package of EUR 250,- for unlimited products contains PIF storage and CPNP registration. The creation of a PIF and label check are seperate services.
No. Marketplaces like Amazon and Etsy require EU Responsible Person details from non-EU sellers. Without this, your listings may be removed or blocked.
The Responsible Person must be established in the EU and must ensure the cosmetic product complies with EU cosmetics rules. This includes checking that the product has the required safety documentation, label information and CPNP notification.
The Responsible Person is the EU-based party responsible for cosmetic product compliance under Regulation (EC) No 1223/2009. Their name and address must appear on the product label.
No. A non-EU brand needs an EU-based Responsible Person before placing cosmetic products on the EU market. Without one, products may be blocked by marketplaces, retailers or authorities.
Yes. Since the UK is outside the EU, UK cosmetics brands need an EU Responsible Person if they want to sell cosmetic products in the European Union.
Amazon may request EU Responsible Person details and supporting compliance documents for cosmetic products. If the required information is missing, listings can be delayed, restricted or removed.
You need a Product Information File, Cosmetic Product Safety Report, compliant label, formula information, claims support and CPNP notification. These documents should be ready before the product is placed on the EU market.
A Product Information File is the main compliance file for a cosmetic product in the EU. It includes the safety report, product description, manufacturing information, label details and evidence supporting product claims.
Yes. A Cosmetic Product Safety Report is required for cosmetic products sold in the EU. It must be prepared by a qualified safety assessor and forms part of the Product Information File.
CPNP notification is the online notification required before a cosmetic product is placed on the EU market. It provides authorities with key information about the product, formula, label and Responsible Person.
Yes. Once the appointment is confirmed and the product is accepted under the service, the EU Responsible Person name and address can be used on the cosmetic product label.
Cosmetics in the EU are regulated under Regulation (EC) No 1223/2009. National authorities in EU member states supervise products on the market and may request information from the Responsible Person.
The EU Cosmetics Regulation contains lists of prohibited and restricted ingredients. Before selling in the EU, your formula should be checked against the latest EU cosmetics ingredient rules.
No. Cosmetic claims must stay within cosmetic purposes such as cleansing, perfuming, protecting or improving appearance. Claims that suggest treating or curing a condition may cause the product to be classified differently.
Still not sure?
Plan a free call with one of our consultants
and ask anything you want.
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Phone
Office
Fellenoordstraat 52 Unit 2.38, 4811TJ Breda, Netherlands
VAT
NL865927534B01
Chamber of Commerce
NL 92195873