GPSR Compliance: Templates, Examples and Guides

What Is a GPSR Technical File?

Under the General Product Safety Regulation (EU) 2023/988, manufacturers must prepare technical documentation for products covered by the GPSR. The documentation should identify the product, describe the characteristics relevant to its safety and document how its risks have been assessed and addressed.

The technical documentation must be kept up to date and available to market surveillance authorities for 10 years after the product has been placed on the market.

What Should You Include in a GPSR Technical File?

A practical GPSR technical file will normally include:

• Product description and identification
• Manufacturer and supplier information
• Product specifications and materials
• Internal risk assessment
• Applicable legislation and standards
• Test reports and other supporting evidence
• Product labels and safety warnings
• Instructions and other relevant documentation

The exact documentation depends on the product, its characteristics and the risks identified during the safety assessment.

Start With Our Free GPSR Technical File Template

Use our free GPSR Technical File Template to structure the documentation for your product. The template provides a practical starting point for recording the information required for your technical file.

You can also view our completed GPSR Technical File Example to see how the different sections can be filled in for a sample product.

Need Help Preparing Your Technical File?

If you prefer us to prepare the documentation for you, Westwood can create a complete GPSR technical file, including a product compliance check, internal risk analysis, labelling review and review of available test reports.

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Make sure the information in your technical file is consistent with the information provided with your product. See our GPSR Label Requirements guide for an explanation of the manufacturer details, EU Responsible Person information, product identification and safety warnings that may need to appear on your product or packaging.

What Is a GPSR Technical File?

A GPSR technical file contains the technical documentation used to demonstrate the safety of a consumer product placed on the EU market.

Under Article 9 of Regulation (EU) 2023/988, manufacturers must prepare technical documentation before placing a product on the market. It must contain at least a general product description and the essential characteristics relevant to assessing its safety.

What Should a GPSR Technical File Include?

Depending on the product and its risks, the technical documentation should include relevant product information, safety characteristics, an internal risk analysis, measures taken to eliminate or reduce identified risks, applicable standards and supporting test reports.

The documentation must be kept up to date and retained for 10 years after the product has been placed on the market.

Who Can Use This GPSR Technical File Template?

The template is intended for manufacturers preparing technical documentation for non-food consumer products covered by the GPSR.

It provides a structure that you can complete with the information and supporting evidence applicable to your specific product. The template itself does not demonstrate that a product is compliant.

Need Help Preparing Your Technical File?

If you do not want to prepare the documentation yourself, Westwood can prepare the technical file for you. Our Technical File GPSR service includes a compliance check, risk analysis, labelling review and review of available test reports.

Download

Download the free GPSR Technical File Template below in editable Word or PDF format.

GPSR-Technical-File-template.docxGPSR-Technical-File-template.pdf

Looking for more free templates? Return to all GPSR compliance templates.

What Does This Technical File Example Show?

This example demonstrates how a GPSR technical file can be completed for a simple consumer product. It shows how product identification, applicable requirements, safety information and supporting documentation can be structured.

Using the Example

Use this document as a reference when preparing your own technical file. The content cannot simply be copied to another product: the risks, applicable legislation, test evidence and technical information must be assessed for your specific product.

For an empty document you can complete yourself, return to our GPSR Technical File Template page.

Need a Technical File for Your Product?

If you prefer to have the documentation prepared for you, Westwood can create a product-specific technical file through our Technical File GPSR service.

Download the Example

Download the completed ceramic mug technical file example below in Word or PDF format.

GPSR-Technical File-Example-Ceramic-Mug.docxGPSR-Technical File-example-Ceramic-Mug.pdf

This completed example is provided for guidance only. Your technical file must be adapted to your specific product, its risks and the applicable EU requirements.